Export Document Checklist for Server Hardware Orders

Procurement note: Selected first-party images show representative inspection, packing, policy or timeline evidence; final order details, coverage, condition and handover evidence remain order-specific.

SECTION 01

Confirm commercial invoice fields

Confirm commercial invoice fields with the buyer and shipment instructions.

• Commercial invoice
• Buyer
• Shipment instructions
• Confirmed fields

SECTION 02

Check packing-list details

Confirm packing-list quantities, carton count, weights and marks against the packed order.

• Quantities
• Carton count
• Weights
• Marks

SECTION 03

Confirm transport and consignee details

Confirm transport-document/forwarder instructions, consignee and destination details before handover.

• Transport-document instructions
• Forwarder instructions
• Consignee
• Destination details

SECTION 04

Confirm descriptions and destination requests

Confirm product descriptions, model/part-number references and any destination document request with the buyer/forwarder; do not promise customs clearance.

• Product descriptions
• Model/part-number references
• Destination request
• Buyer/forwarder confirmation

SECTION 05

Keep final records together

Keep the final order, packing, photo and handover record together. Final availability, condition, test scope, packing, and quotation are confirmed per order.

• Final order
• Packing record
• Photo record
• Handover record